Accueil / Appels d'offres / Terms of reference to providing technical mentoring to elected members of the Regional Council of Tangier-Tétouan-Al Hoceïma in finance, budgeting and public procurement

Terms of reference to providing technical mentoring to elected members of the Regional Council of Tangier-Tétouan-Al Hoceïma in finance, budgeting and public procurement

Background

TASHAROC is a two-year project based in Tangier and is funded by the UK Foreign & Commonwealth Office to support the Tangier-Tétouan-Al Hoceïma (TTAH) Regional Council in the regionalisation process. As part of the programme to support the Regional Council, TASHAROC will provide capacity building and technical assistance across a range of areas in support of the Regional Council’s mandate.

Regional Council (RC)

The RC is an elected local body governed by public law and is, according to Organic Law 111-14, in charge of various development areas in the region. The RC of the TTAH region is one of the 12 regional councils of Morocco that constitute the first administrative division in the framework of advanced regionalisation.

AREP

The Regional Agency for the Execution of Projects (AREP) is a new agency set up in 2017, whose mandate is to take over the role of central agencies in funding regional development projects. It is designed as the executive arm of the regional councils to deliver the PDR projects.

Plan de Développement Régional (PDR)

The RC must develop and implement a six-year PDR which includes a diagnostic of regional development priorities and must conform to national policies and strategies. The PDR was finalised and approved by the RC on 25 April 2017, and it lists 45 individual projects. These 45 projects are graphically presented in the PDR as falling into the following technical areas: Increasing the Attractiveness of the Region, Economic Competitiveness, Social Development and Valorisation of Tangible & Intangible Assets.

Mission and Scope of work

TASHAROC has supported the RC and AREP to develop two Standard Operating Procedures (SOP) Manuals, job descriptions, and a training plan followed by training sessions on soft skills and technical topics such as public procurement, auditing, finance etc. Furthermore, TASHAROC realised recently a new form of training for the benefit of the RC and AREP staff based on a close technical mentoring by experienced consultants in three topics: Finance and budgeting, public procurement, and Human Resources. It is during this technical mentoring that the need for the same form of mentoring at the level of the elected members of the RC has emerged. To ensure continual improvement of internal processes, and to have a measurable impact on the decision-making process within the RC, a specific technical mentoring for some elected members on the process of planning, budgeting and monitoring conventions and PDR projects is necessary. This technical mentoring will fill the existing gaps and enable the targeted elected members to fulfil their function and operate efficiently, effectively and accountably. This mentoring will be for the benefit of the Regional Council’s Political Bureau, Presidents of Committees and members of the Budget, Finance and Planning Committee.

Thus, TASHAROC is seeking a consultant to provide this technical mentoring in Finance and budgeting, and public procurement.

The specifics of this technical assistance are detailed in the following paragraph.

Working closely with the RC and in close and synchronised coordination with the SOP manuals implementation consultant and Technical Mentoring Consultants who have accomplished their mission with the RC staff, the technical expert will be expected to conduct the following assignments:

  • Analyse deeply the Regional Council’s SOP manuals and the staff technical mentoring reports to identify existing gaps and recommendations in terms of knowledge and experience for RC elected members;
  • Conduct interviews with elected members to set up the methodology of the mentoring plan and agree on results to be achieved;
  • Produce a methodology note with a technical mentoring plan for the whole period of the assignment, including the gaps identified, the mentoring methodology, and the results to achieve at the end of the assignment, cognisant of the different baseline levels of knowledge across elected members concerned;
  • Provide technical training on best practices and real case studies to improve their work, processes, and their performance in the specific field, cognisant of the differing baseline levels of knowledge across the elected members concerned; and
  • As required, coordinate with the SOP manuals implementation consultant to update the processes and procedures based on the feedback of the elected members.

Deliverables
The technical expert will be expected to work closely with the RC, and relevant consultants to support this process of providing technical mentoring. This support will be monitored through the following deliverables, which the experts will be expected to submit to a high quality, according to the format and deadline set out below.

 

 

Deliverable Format LOE Deadline
1.       Methodological approach: produce a document presenting the methodological approach of the assignment and which includes the technical mentoring plan. This document should include the explanation of the support that will be provided, the expected deliverables, and the results expected to be achieved at the end of the assignment along with the set calendar for the training. It should also include the expert’s analysis of the recommendations from the existing documents. PPT 1 20/01/2020
2.       Provide technical mentoring to the elected members of the RC. Produce weekly progress reports that include:

·         Meeting minutes of workshops/meetings organised with elected officials

·         Update/assessment on progress of the mentoring and the achievement of the results

·         The nature and extent of technical mentoring provided to the elected officials

·         The nature and outcomes of the coordination with the SOP manuals implementation consultant staff technical mentoring consultants.

 

 

Word 13 weekly

from 20/01/2020

3.       Final report. Produce a final report that includes:

·         Detailed description of technical mentoring provided to RC elected members

·         Description of the improvements made to the processes of the RC

·         Description of coordination activities held with the SOP manuals implementation consultant

·         Recommendations about the next steps to ensure the sustainability of the technical mentoring and continuous learning for the elected members that have been mentored.

Word 1 15/03/2020

 

Level of effort and reporting

TASHAROC will recruit 1 consultant for this assignment.

Up to 15 days are available for each consultant in the framework of this assignment. The assignment will begin with a kick-off meeting with the opportunity to clarify any points and to establish how the technical expert will coordinate with other ongoing assignments in this area. The consultant will report to the RC Lead within the TASHAROC project, with regular contact at each stage of the assignment to discuss progress, any challenges or questions. The number of days provided does not include any additional time required to amend deliverables outside of the agreed timeframe beyond that reasonably expected.

Profile Requirements

  • Master’s degree in related subject of the assignment. Other degrees combined with relevant work experience will be considered
  • Demonstrable understanding of public sector organisations in Morocco essential
  • Minimum 10 years’ experience in delivering similar assignments in Morocco essential, and familiarity with the areas of expertise relevant to the assignment within public-sector organisations across Morocco preferred
  • Demonstrable experience of coordinating workshops, training, and facilitating others for successful outcomes essential
  • Good knowledge of the TTA region preferred
  • Excellent communication skills, good team working skills, and an engaging and participatory manner essential

Please note that for this assignment, fluency in French and Arabic is essential.

Closing date for all applicants

January 12th,2020 AT midnight

To apply

Please send your application to TasharocProcurement@dai.com